Live transcription

The AI Assistant can transcribe meetings in real time, saved as a chat correspondence in which you can react, reply, and bookmark messages as you would in any other chat.

Live transcription is one of several ways the AI Assistant works across your workspace to help you get more done — see Agents & bots for the full picture.

Live transcription

When a meeting begins, you'll notice that meeting participants appear in the right side panel while the live transcription appears on the main screen in the Activity section. You'll be able to see your transcription appear in real time during the meeting. Select the language for transcription in the bottom left corner of the meeting menu.

If you navigate away during the meeting to another part of your workspace, you can still access your live transcription by clicking on the video icon in the right side menu and selecting the Transcription tab.

Disabling live transcription

Live transcription can either be disabled by default for the entire meeting room, or can be disabled for a specific meeting during the call.

To disable the default live transcription for a meeting room, open the room and navigate to Settings. Here, you can toggle the default transcription setting on or off.

When transcription is enabled during a meeting, you'll see the quill icon in the bottom menu of your meeting appears red. To disable transcription for a meeting, click the quill icon at the bottom menu (labeled Stop transcription).

Note: Meetings are also recorded by default, and this can be disabled in the same way as transcription — either in the meeting room settings, or for a specific meeting. To disable recording during a meeting, click the recording icon in the bottom menu (labeled Stop recording). The icon will appear red if the meeting is being recorded.

Viewing past transcriptions

You can see any previously saved transcriptions by navigating to your virtual office and selecting the Meeting minutes icon in the top left corner. Here, you'll see a list of all of the transcriptions from your previous meetings. You can also delete transcriptions that you don't want saved in your workspace.

You can also view the transcriptions for a specific room. Click on any meeting room in the office and find the transcription in the Meeting minutes secton.

Privacy

During this early stage of development of this feature, live transcriptions are visible to everyone in the workspace. The best way to keep meetings private is to disable transcription (and recording) at the beginning of your meeting, or for the entire meeting room.

We are planning to introduce chat security settings, which will most likely begin with settings to control access to virtual office rooms, making transcriptions private to only those with permission to view them. In the near future, we plan to implement end-to-end encryption, which will also enhance security. In the meantime, you can understand how Hanzo Team uses your data in our Privacy Policy. Please feel free to reach out to our team if further clarification is needed.

Beyond transcription

Transcription is one capability of the AI Assistant. It can also summarize the main points of a meeting, create action items and documents from what was discussed, and help schedule follow-ups. Operating within the permissions you grant it, the assistant works across your workspace to reduce busywork and automate repetitive tasks. See Agents & bots for more.